Account 

The income account to which a portion of this income is to be allocated. This field is mandatory.

Allocate Amount

The amount of income to allocate to this Account, inclusive of tax (if applicable). This field is mandatory.

Allocation Details

Any additional information describing this allocation. This field is optional.

Card Type

The type of credit card being used to make a payment. This field is mandatory when Card Amount contains a value, and disabled otherwise.

Cheque Bank/Cheque Branch

The issuing bank and branch of a received cheque. These fields are mandatory when Cheque Amount contains a value, and disabled otherwise.

Create New Giver

The checkbox that allows the user to create a new Giver if the giver does not already exist within the Giver list. When selected, Surname and Given Name is displayed, ready to capture the Giver’s details. Note, the Giver Surname may also be a business name. The selection of this field is optional.  

Currency 

Displays the local currency of the current organisation. All amounts must be recorded in this currency.

Date 

The date on which the income was received. It is not necessary for this date to be within the selected period. In capture mode, when Next Entry is pressed and the screen is reset, the value selected here is retained as the default value for the next entry. This field is mandatory.

Details 

Any additional information describing the income. This field is optional.

Given Name 

The Given Name of the newly created Giver. This field is only displayed when Create New Giver has been selected (ticked). This field is optional.

Giver 

The source of the income. The drop down arrow opens a list of names allowing the giver to be selected. The list of clients includes individual church members, plus offering collectors such as “Deacons” and “SS Secretaries”. This field is mandatory.

Notes/Coins Amount/Cheque Amount/Card Amount

The amount of income received, split into notes & coins, cheque and card. Negative amounts are not permitted.  Although the individual fields are optional, an amount is mandatory.

Period 

The period to which the income is to be allocated. The drop-down list contains the current period and future periods. When capturing a new entry, it defaults to the current period. When displaying an entry from a period which has been closed, the closed period must also be included in the list. In capture mode, when Next Entry is pressed and the screen is reset, the value selected here is retained as the default value for the next entry. This field is mandatory.

Surname  

The surname or business name of the newly created Giver. This field is only displayed when Create New Giver has been selected (ticked). This field is mandatory when the Create New Giver has been selected (ticked).

Tax Amount

The amount of tax included in Allocate Amount. When capturing a new allocation, this defaults to Allocate Amount multiplied by the rate of tax associated with the selected Tax Category. This field is mandatory.

Tax Category

The type and rate of tax (for example, GST 10%) which applies to this allocation. The drop-down list contains only those tax categories which belong to the country of the current organisation. When capturing a new allocation, this defaults to the tax category stored with the Account. This field is mandatory.

Yet to be allocated

The amount left over after all Allocate Amounts are subtracted from the sum of Cash Amount, Cheque Amount and Card Amount. This number must be zero before the income entry is Saved.