Content Comparison

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Steps to complete

Step 1 - Create the Entity and Ledger

Create the Entity

1. Go to System and click Administration.
2. In the entity tree, click on the entity that you wish to add an entity below. E.g. click on ADRA South Pacific to add ADRA Samoa.
3. Click on the Add Entity button.
4. Complete all the fields, then click Save.
   1. Type - selecting the entity type determines the default chart of accounts that ledgers for this entity will have. Ensure that the right type is chosen as this setting should not be changed once entries have been processed in the ledger/s.

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Follow these steps - 15732842

Step 2 - Set up the chart of accounts

Note: this step assumes that no changes to the global chart of accounts are required.

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1. Go to System and click Administration.
2. Select the relevant ledger.
3. Select an account to have sub-accounts assigned.
4. Click on the Assign Sub-Accounts tab.
5. From the Sub-Accounts Available list, highlight one or more sub-accounts (use Shift and/or Ctrl to highlight multiple accounts) and click on the arrow to move them to the Sub-Accounts Assigned field.
6. Repeat steps 3-5 as required.

Step 3 - Link the Special Accounts

Some functions in GL2 involve the system creating automatic journals. Special Accounts is where the accounts required to be used in these journals are specified.

1. Go to System and click Administration.
2. Select the relevant ledger.
3. Click on the Special Accounts tab.
4. Enter accounts for all of the features you will be using (Retained Earnings is mandatory as this account is used in the end of year processing).
5. Click Save.

Step 4 - Set up bank accounts / cheques / receipts

The Bank tab in Accounts is where the bank account details are entered (account name, account number etc), the receipt clearing account is linked, and cheque and receipt details set.

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Need to link to an explanation of Receipting.

Step 5 - Set up the statements and interest features

1. Interest - 15728785
2. Statements - 15729289

Step 6 - Import budgets

Follow these steps - 15729315

Step 7 - Give access to users

New user

1. Go to System and click Users.
2. To add a new user, click Add User.
3. In the Name field, search for the users name. Note that users must be already set up in Active Directory for them to appear on this list.
4. Complete the following fields/selections:
   1. Default Time Zone
   2. COA Administrator - ticking this box allows the user to modify the global chart of accounts for specific entities. Only users approved by the entity CFO should have COA Administrator ticked.
   3. Role - roles can be chosen at the entity level, which would give the chosen level of access to all ledgers below it. Alternatively, the role can be chosen at the Ledger level if different access is required for different ledgers. For an explanation of roles, see 15728706
5. Click Save when complete.
6. Repeat steps 3 - 6 to create more users.

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