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This function is for producing the Donation Tax Summary (DTS) reports for New Zealand givers that have returned tithe and given offerings during the tax year. The reports can be sent by email or printed. The menu will only show when in a New Zealand church, and is available to the Local Church Treasurer role and Conference Administrator role.

Warning

Please request assistance from the Conference if you are unsure about running the DTS reports. Once emailed, they cannot be recalled. 


Generate all the reports for a specific tax year

  1. Go to the Income menu, then click Donation Tax Summaries.
  2. Choose the correct Tax Year from the Tax Year dropdown menu, then click Search.
    1. If there are DTS reports that have already been generated in that tax year, you may wish to set the Status filter to "Not Generated" so that reports are not inadvertently re-generated for those givers.
  3. This will display a list of all Givers that have transactions in the chosen tax year greater than the $5 minimum DTS amount, and will therefore have a DTS report available.
  4. Click the Preview button to see a preview of all the DTS reports.
    1. Check a sample of the reports to ensure the correct receipts are showing. 
    2. Run the Compare the DTS preview to the Receipt Summary Report for the same date range Period and Date range. Include Inactive Givers, as a DTS report will be generated for inactive givers if they have given above the $5 minimum DTS amount. 
  5. Click the Ok button when finished viewing the report preview.
  6. If you are ready to produce the DTS reports, click Generate. 
  7. A preview of the reports will be displayed, but this time with the DTS# assigned. 
  8. Click Send & Next to email the reports to givers with an email address entered, and have the reports print for the remaining givers. 
  9. A pop-up screen will appear for you to confirm whether the reports have printed correctly or not. This is the only opportunity to re-print reports without them saying REPLACEMENT, so ensure you check and click the appropriate button.
  10. When the reports have been generated, the Status will show as "Generated" and the DTS No. column will show the allocated number.

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