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Generally, in a cash based system such as this, expenses are recorded once the payment has been made using the Express Payment Entry screen. However, if paying conference charges together with the monthly tithes and offerings, use of the Expense Entry screen is recommended. If using ePayments, see the Using ePayments section of this manual for more information (page 17).

Express Payment Entry

Click this link to view a Video - T&O - Express Payments

1. In the Expense menu, select Express Payment Entry. It is recommended to record here all expenses for which payment has already been made.
   
2. Choose the Period and enter the Invoice Date.
   Choose the Payee from the list. If the payee is not in the list, click Create New Payee to the right. Enter the payee's Surname/Bus and Given Name in the relevant fields. This new payee will be available in the list for the next expense entry.
   Enter the Amount Payable, including GST.
   Enter the Invoice/Ref No. Select the Payment Method. Enter the Payment Date. Select the Bank Account. Enter the Cheque/Ref No.
   Enter Details of the payment.
3. Click the Allocate button. This will provide a line in the grid where you then select the expense Account to which you wish to allocate the cost.
   Enter the Amount relevant to the account you have chosen first (including GST). Ensure that the Tax Category is correct and the Tax Amount is equal to the GST on the tax invoice (correct the tax amount to match the invoice if necessary). Add any specific Allocation Details at the end of the line.
   If the amount is to be split into more than one account, proceed to Allocate until the total amount has been allocated.
4. If you click Allocate unintentionally, or over allocate, you may click on the line, which will border in yellow, then click on the Unallocate button to remove the line.
   If you wish to delete all data in the fields on the screen and begin your entry again, click on Cancel.
5. When the Yet to be allocated field in the bottom left hand corner of the screen is 0.00, click Next Entry to save the data.
   If the Express Payment Entry screen is incomplete when you click Next Entry, you will see a popup prompt to advise of any incorrectly formatted or missing data. Correct as necessary and click Next Entry again.

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