Content Comparison

...

Conference Charges Expense Entry

1. This has been written in the Expense Entry tab, but not aimed at paying conferences, more at paying suppliers. 
2. In the Expense menu, select Expense Entry. It is recommended to record here all conference charges so that they can be paid together with the monthly tithes and offerings transfer. (is this still the case?)
   Image Modified
3. Choose thePeriod and enter the invoice Date.
   Choose your local Conference Supplier from the list. Do not create your own Conference payee as the automatic CMF transfer will not work.
   Enter the Amount Payable.
4. Enter the Due Date.
   Enter the Invoice/Ref No.
   Enter Details of the payment.
5. Select the Account you wish to allocate funds too. 
6. Enter theAmount relevant to the account you have chosen first (including GST). Ensure that the Tax Category is correct and the Tax Amount is equal to the GST on the tax invoice (correct the tax amount to match the invoice if necessary). Add any specific Allocation Details at the end of the line.
7. Click the Allocate button. This will provide a line in the grid where you then select the expense Account to which you wish to allocate the cost.
   Enter the Amount relevant to the account you have chosen first. Ensure that the Tax Category is correct – most conference charges will not include GST. Add any specific Allocation Details at the end of the line.
8. If the amount is to be split into more than one account, proceed to add New Rows until the total amount has been allocated.
9. If you click Allocate unintentionally, or over allocate, you may click on the line, which will border in yellow, then click on the Unallocate button to remove the line.
   If you wish to delete all data in the fields on the screen and begin your entry again, click on Cancel.
10. When the Yet to be allocated field in the bottom left hand corner of the screen is $0.00, click Save to save the data, Pay to make the payment immediately or Save & New to enter a new payment.
    If the Expense Entry screen is incomplete when you click Next Entry, you will see a pop-up prompt to advise of any incorrectly formatted or missing data. Correct as necessary and click Next Entry again.
11. These conference charges will now list in the Period Close Prepare screen for payment with the monthly tithes and offerings transfer. See the End of Month Processing section for more information on how to make this paymentpayment.

Reversing Incorrect Entries

...