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Tamzin Stone

Tamzin Stone

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Entering an express payment does both the expense Journal and the Payment Journal at the same time. It is recommended to record all expenses here which a payment has already been made.


Go to the Expense menu, then click Express Payment Entry.

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Confirm the Period and Date for the entry are correct – change if necessary.

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Choose the supplier from the Supplier dropdown list.

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If the supplier is not in the list, click the + to the right of the Supplier field, which will allow you to create a new Supplier. Enter the Supplier's Surname/Business Name and Given Name in the relevant fields. Click Create and this new Supplier will be available on the list.

For help on editing Giver information, see Clients

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Enter the Invoice/Ref No.

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Enter the Amount Payable, including GST. 

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Enter the Payment Date.

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Confirm the correct Bank Account is selected - change if necessary.

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Select the Payment Method. 

  • If Cash or Cheque is chosen, the Bank Account will default to the Cash Drawer account and not be editable.
  • If an option other than Cash or Cheque is chosen, you will be able to choose the bank account that the amount was paid into.
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Enter the Cheque/Ref No.

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IIn the Details field, enter a brief description of what the income is for.

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Select the Account you wish to allocate funds too. 

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In the Allocate field, enter the amount relevant to the account (including GST).


Ensure that the Tax Category is correct and the Tax Amount is equal to the GST on the tax invoice (correct the tax amount to match the invoice if necessary).


Add any specific Allocation Details if required.


If you click Allocate unintentionally, or over allocate, you may click on the line, which will border in yellow, then click on the Unallocate button to remove the line.


If the amount is to be split into more than one account, proceed to add amounts using the Image Modified button until the total amount has been allocated.

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If you click Allocate unintentionally, or over-allocate the amount, click on the line, which will be highlighted in orange, then click on the Image Modifiedbutton to remove the line.
If you wish to delete all data in the fields on the screen and begin your entry again, click on Cancel. 


When the Yet to be allocated field in the bottom left hand corner of the screen is 0.00, click Save & New (or click the arrow on the Save & New button to change it to Save) to save the data and enter a new express payment.
If the Express Payment Entry screen is incomplete when you click Save & New, you will see an error message to advise of any incorrectly entered or missing data. Correct as necessary and click Save & New again.


After saving the Express Payment Entry, a blank Express Payment Entry screen will appear ready for more information to be entered.


If you wish to add attachments regarding the payment, once the Save button has been clicked, an Attachments section will appear at the bottom of the screen.

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Click Select File and browse for the file you wish to attach. 

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You can also download a file by clicking on the Orange Download Arrow. 

If the Express Payment Entry screen is incomplete when you click Next Entry, you will see a popup prompt to advise of any incorrectly formatted or missing data. Correct as necessary and click Next Entry again.