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| Sub-Account Type | Usage |
|---|---|
| Bank Account | Create a Bank Account sub-account for each bank account a church has. Being of the Bank Account type means it will show on Bank Account drop-down lists in payments and on the Bank Reco Search screen. |
| Fund | Fund sub-accounts are used for closing off the balance of Income and Expense accounts to an Equity account when the Year End process is run. There is a global list of Fund sub-accounts, but a church can create their own if required. |
| Giver | Create a Giver for anyone that requires a receipt and/or will have transactions processed on the Receipt Entry screen. These sub-accounts are created and managed from the Admin | Clients menu. |
| Non-Local Offering | A Non-Local Offering is created at the Conference level and above for offerings that need to be available for multiple churches, and/or where funds need to roll up to higher entities. These sub-accounts are created and managed from the Admin | Non-Local Offerings menu. |
| Project | Create a Project where any further analysis is needed on an account. Example 1 - you wish to separate the costs of each Sabbath School class in the Sabbath School Expense account. You could create a Project sub-account for Beginners, Kindergarten, Primary, Junior etc and assign them to the Sabbath School Expense account. Example 2 - you wish to track the income and expenses of a Fly 'N' Build. Create a Project sub-account called Fly 'N' Build 2022 and assign it to the Project Income and Project Expense accounts. |
| Suppliers | Create a Supplier for anyone that will have transactions processed on the Expense Entry or Express Payment Entry screen. These sub-accounts are created and managed from the Admin | Clients menu. Note - you do not have to create a sub-account for the Conference. A special Supplier record called PARENT is automatically created in all churches, so use this record when recording expenses payable to the Conference. |
Tabs available
| Account Type | Account Details | Assign Sub-Accounts | Owner - Basic | User - Preferences | Budget | eGiving | |
|---|---|---|---|---|---|---|---|
| Asset, Liability, Equity | Yes | Depends on the Sub-Account Required field setting. If Required or Optional, and special header analysis is not set, e.g. All Giver, then the tab will be available. | No | N/A | |||
| Income | Yes | Depends on the Sub-Account Required field setting. If Required or Optional, then the tab will be available. | No | Yes | Yes | Are sub-accounts assigned, and is the "Allow posting to accounts" checkbox ticked? If No, and No, then the eGiving tab will be available If Yes and No, the the eGiving tab will not be available (it will be available on the sub-account/s) If Yes and Yes, then the eGiving tab will be available on the account and the sub-account/s | |
| Expense | Yes | Depends on the Sub-Account Required field setting. If Required or Optional, then the tab will be available. | No | Yes | Yes | N/A | |