Accounts

This is where you can view and manage accounts and sub-accounts for your ledger, including adding budgets and making an account available on eGiving.

It will depend on your role as to how much you can edit. Local church treasurers should work with their Conference support team to manage their accounts.

View Active Accounts

1. Go to the General Ledger menu, then click Accounts.

2. This will display a list of all active accounts relating to your entity.

Notes

• The different coloured accounts relate to what sub-account option is associated with them.

  • Green accounts - Sub-account is required

  • Orange accounts - Sub-account is optional

  • Red accounts - Sub-account is prohibited

• If you wish to view details of a certain account, click on it and the details will appear in the right-hand pane.

  • Account Details / Owner - Basic tab - This shows all the generic details. You are able to update the Preferred Name of the account and make it 'Inactive' here.

  • Assign Sub-Accounts tab - This allows you to assign sub-accounts that can be posted to in relation to this account.

  • Default Tax Schemes tab (System Administrators only) - This is where you set the default tax code for each country.

  • Budget tab (Income and Expense accounts only) - set and manage the budget for an account.

  • Tax tab (Income accounts only) - view and manage the tax-deductibility details of the account.

  • eGiving tab (Income accounts and selected Liability accounts only) - set and manage the eGiving details for the account.

• If updating details, be sure to click Save once completed.

View Sub-Accounts Only 

1. Go to the General Ledger menu and select Accounts.

2. You can view and edit sub-accounts by clicking on the “Show Sub-Accounts Only” checkbox. 

3. You can select each sub-account and check the “Inactive” box if it is no longer needed. 

Activating Inactive Accounts

1. Go to the General Ledger menu and select Accounts.

2. Click on the 'Show Inactive' checkbox. This will add all the inactive accounts to your list. The inactive accounts will show as grey.

3. To activate an account, click on it and uncheck the “Inactive” checkbox. 

4. Click Save to make it active. 

5. Once you have made it active, you are able to update the Account Details and other fields as required.

Prohibit Posting to an Account

You may wish to prevent an account from being used on transactions. This might be while you clear the balance of an account that is to be made inactive. To do this:

1. Go to the General Ledger menu and select Accounts.

2. Navigate to the relevant account, and check the “Prohibit Posting” checkbox.

3. Click Save.

This account will no longer appear in the list of accounts when entering transactions, but it can still be used in report filters. The account and associated transactions/balances will still show on reports.