Set up Receipting

GL2 can generate a printed receipt, or you can enter receipts that have been manually produced, e.g. handwritten. To do this, the following steps require completing by a user with System Administrator access.

Configure options in Ledger Definition

1

Go to System and click on Administration. Highlight the relevant ledger, then click the Ledger Definition tab.

2

Make the following selections:

Tick the Receipt Entry checkbox (to activate the Receipt Entry button)
Batch Receipt Processing - tick this box if you would like to print, authorise and post receipts in batches. If you would like to do this process per receipt, leave the box unticked.
Print File Copy -
Bank Deposit Copies - choose how many copies of the Bank Deposit slip you want printed.
Click Update to save any changes made.

Set up a receipt clearing account

If all receipting will be done in Base Currency, only one Receipt Clearing account is required, which can handle receipts for multiple bank accounts. If you will be issuing receipts for other currencies though, additional receipt clearing accounts need to be set up, with the applicable currency.

1	Go to the chart of accounts (either via Accounts and click Account Maintenance, or System and click Administration).
2	Create a sub-account for receipt clearing. It must be in the same currency of the bank account that the cash/cheques will be deposited to. Below is an example of how it could be configured.

Link the receipt clearing account in the bank account

Now that the receipt clearing account has been set up, it has to be linked to one or more bank accounts (only accounts that funds will be receipted to).

1	Select the relevant bank account and click the Bank tab.
2	In the Receipt clearing field, choose the receipt clearing account just created. Complete the other fields if that has not already been done.
3	Click Update to save the changes.

Receipt entries can now be made in the Receipt Entry screen.