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Journals are used to process a number of entries including bank interest, fees, GST refunds/payments, transfers and some corrections. 

1

Go to the Admin menu, then click Journal Entry.

2

Confirm the Period and Date for the entry are correct – change if necessary.

3

In the Ref. No. field enter the reference number, if any, that applies to this journal. 

4

In the Description field, enter a brief description of what the journal is for, e.g GST refund June.

5

Complete the details on the first line of the journal.

  • Account - select the Account you wish to allocate funds to.
  • Debit or Credit - enter the tax-inclusive amount in either the Debit or Credit field.
  • Tax Category - ensure any default tax category that appears is correct, or adjust if required.
  • Tax - ensure the amount showing is equal to the GST on the tax invoice or correct the tax amount to match the invoice if necessary.
  • Details - enter a brief description of this transaction line.
6

Continue adding lines to the journal by pressing Tab at the end of the line, or by clicking New Row and then completing the details. 

7

When all the journal lines have been entered and it is ready to be posted, click Save. This will post the journal to the ledger and it is no longer able to be edited. 

Alternatively, if the journal is not ready to be posted, click Hold. This will save your journal as being in progress, but not post it. The journal can be located in the Journal Search screen by choosing "Yes" on the In Progress filter.

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