Journal Entry
- Tamzin Stone
- Rachel Wegener
Journals are used to process a number of entries including bank interest, fees, GST refunds/payments, transfers and some corrections.
Go to the General Ledger menu, then click Journal Entry.
Enter the correct Period and Date.
In the Ref. No. field enter the reference number, if any, that applies to this journal.
In the Description field, enter a brief description of what the journal is for, e.g GST refund June.
Complete the details on the first line of the journal.
Account - select the Account you wish to allocate funds to.
Debit or Credit - enter the tax-inclusive amount in either the Debit or Credit field.
Tax Category - ensure any default tax category that appears is correct, or adjust if required.
Tax - ensure the amount showing is equal to the GST on the supporting document or correct the tax amount to match if necessary.
Details - enter a brief description of this transaction line.
Continue adding lines to the journal by clicking New Row (or pressing Alt+R on the keyboard) and then completing the details. If you wish to remove a row that is already entered, highlight the row and click Delete Row.
Add attachments (optional)
Click Select file or Attach from Library to choose the file that you wish to attach.
Navigate to where the desired file is saved, select the file, and click Open.
The file is now attached to the journal.
Files can be viewed by clicking on the file name.
To download a file, click on the Download arrow.
To remove a file, click on the rubbish bin icon.
When all the journal lines have been entered and it is ready to be posted, click Save or Save & New. This will post the journal to the ledger and it is no longer able to be edited.
Alternatively, if the journal is not ready to be posted, click Hold. This will save your journal as being in progress, but not post it. The journal can be located in the Journal Search screen by choosing "Yes" on the In Progress filter.