End of Period Processing

When a period is ready to be closed, the end of period process can be run by an Advanced user or System Administrator. This will:

• Disallow users from making cheque, receipt and journal entries

• Calculate interest (if applicable)

• Print statements (if applicable)

• Perform foreign currency revaluations (if applicable)

• Open the next period and make it the current period, and

• Re-activate data entry

Before starting the end of period process:

1. Check the Unposted Journals report (in the Reports menu) and ensure all journals for the period to be closed have been posted. If there are unposted journals, you will receive a warning if you click on End of Period Processing and it will list the journals that are outstanding. Once all journals are posted (or deleted if incorrect), the process can be started.

2. Advise users that the end of period process is being completed, so they won't be able to process transactions for a few minutes. They can remain in GL2, but certain windows will be inactive. 

1	Go to Periodic and click End of Period Processing. The End of Period Processing workflow will be displayed.  Open
2	Click Process beside the first step, and action any requests the system makes. Note: If the steps to calculate interest and revalue foreign currency are applicable (which have not been shown in this example), the associated journals created need to be printed, authorised and posted before the next step in the process can be completed.
3	Once the last step is completed (Enable Data Entry), the current period will have been updated and users can resume entering journals. Open
4	Lastly, check Ledger Definition to ensure that the appropriate date range is open for posting in the Open Transaction Date Range fields. Update the dates if necessary.