Reconcile and Reset

The Reconcile & Reset function does a journal to zero out all the account balances for the selected Organisation, and creates a bank reconciliation as at the Effective Date entered to reconcile all unreconciled transactions. It also verifies any unverified bank reconciliations with a Variance of $0 that may exist. This is usually done when a church is transitioning from an "Income Summary" to an "Income Detail" church, or has not used ACAS for sometime and it would be easier to start with a clear ledger.

If a future period has transactions posted in it e.g. an eGiving transaction, a Reconcile and Reset cannot be done. You will be alerted if there are transactions when you go to the Reconcile and Reset screen.

The steps to perform a Reconcile and Reset are:

1. Make sure the Current Period is closed.

2. Go to the Admin menu, then click Reconcile and Reset. 

3. The Journal Period and Effective Date fields show as per the last period that was closed and cannot be edited. This is so the journal created by the Reconcile and Reset process does not affect future reporting periods.

4. Click Reset, then click OK to confirm. 

5. Check the Trial Balance report to ensure that everything has been reset to zero as expected.

6. Check the Bank Reconciliations to ensure they have been cleared to zero as expected. Verify any that require it.

7. The opening balances can now be entered via a Journal Entry, and transactions entered as per usual.