Receipt Entry

In order to complete the weekly receipting, you need to have all of your weekly tithe and offering information ready, including envelopes, Sabbath School offerings and Church offerings.

1. Go to the Income menu, then click Receipt Entry.
   
   

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2. Confirm the Period and Date for the entry are correct – change if necessary.

3. Choose the giver from the Giver dropdown list.

   Note: Offering bag amounts should be recorded against the Giver called 'Deacon'.

   1. If the giver is not in the list, click the + to the right of the Giver field, which will allow you to create a new Giver. Enter the Giver's Surname/Business Name, Given Name and Email (this is for sending receipts, but is optional) in the relevant fields. Click Create and this new Giver will be available on the list.

      For help on editing Giver information, see Clients

4. Confirm the Payment Method is correct.

   1. Note that the correct option must be selected so that the applicable Bank Account can be selected. The Payment Method options of "Cash" and "Cheque" will default to the Cash Drawer as the Bank Account. Other Payment Method options will allow a different option to be selected in the Bank Account field.

5. Enter the Amount Received. 

6. Confirm the correct Bank Account is selected - change if necessary.

7. In the Details field, enter a brief description of what the income is for, e.g Tithe, Local Church Budget.
   These details appear on the receipt for the giver, so it is important that this field is completed correctly.

8. Select the Account you wish to allocate funds to. 

9. In the Allocate field, enter the amount relevant to the account (including GST).

10. Ensure that the Tax Category is correct.

11. Add any specific Allocation Details if required.

12. If the amount is to be split into more than one account, proceed to add amounts using the New Row button until the total amount has been allocated.
    
    

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13. If you click New Row unintentionally, or over-allocate the amount, click on the line, which will be highlighted in orange. Then click on the Cancel Row button to remove the line.
    If you wish to delete all data in the fields on the screen and begin your entry again, click on Cancel. 

14. Add attachments (optional)

    1. Click Select file or Attach from Library to choose the file that you wish to attach. 

    2. Navigate to where the desired file is saved, select the file, and click Open.

    3. The file is now attached to the receipt. 

       1. Files can be viewed by clicking on the file name.

       2. To download a file, click on the Download arrow. 

       3. To remove a file, click on the rubbish bin icon.

15. When the Yet to be allocated field in the bottom left-hand corner of the screen is 0.00, click either Save or Save & New to save the data and enter a new receipt.
    If the Receipt Entry screen is incomplete when you click Save or Save & New, you will see an error message to advise of any incorrectly entered or missing data. Correct as necessary and click Save or Save & New again.