Changing the Financial Year Start month
- Rachel Wegener
Occasionally a church may need to change the month their financial year starts in. A user with the Conference Administrator role can complete the below steps to do this.
Notes
If a period already has transactions in it, it may not be selected as the new month for the financial year to start.
The Year End process should be completed for all available years before running the Change Financial Year process.
Changing the financial year start month will result in either a financial year with fewer than, or more than, 12 periods (up to a maximum of 23 periods). This is a result of changing the financial year start month and cannot be avoided. Consideration of the change should be taken into account when running reports around this time, or comparing data between financial years.
If the changes would only affect periods in the next financial year, and that year doesn't exist yet, you will receive a message to advise that you need to wait for the next financial year to be created. Please contact Service Desk if you have a scenario that does not seem to be handled.
Changes to the financial year cannot be undone so test the changes in the Training environment first.
Entities other than churches that wish to change their financial year start month should contact Service Desk to discuss the requirements and work through the process in a test environment.
Steps to complete
Be in the ledger that requires the change.
Go to Admin | Organisations and select the ledger.
Click on the Periods tab, then click the Change Financial Year button.
In the Change Financial Year window, select the correct month in the New Financial Start Year Month field.
A grid showing the existing Period Name and Period Code and New Period Code will be displayed. Review this to ensure this is the desired intention.
Click the Save button to proceed with making the change.
You will be returned to the Periods tab in Organisations. Review the changes made to ensure they are correct.
